Click the picture and click Insert or double-click the picture.Navigate to the location of the picture.Click the Insert tab and click Picture(s).When you copy and paste, the image can lose compression, change file type and also bring in other data that can increase file size. It's better to insert pictures using the Insert tab in the Ribbon, rather than copying and pasting from another file. Insert pictures instead of copying and pasting Select the option to delete cropped areas of pictures if desired.Ģ.
Ideally, if you use small sizes when you insert pictures, this will reduce the size of your Word documents. In the Properties area, file size is listed beside Size.įor some of the following strategies, you will need to close and save the file and then check file size again to see a difference in file size.
Recommended article: How to Hide Comments in Word (or Display Them)ĭo you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > For example, the Picture Tools Format tab may appear as Picture Format.
For Word 365 users, Ribbon tabs may appear with different names. Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings.
Apply styles instead of manual formatting.Insert pictures instead of copying and pasting.In this article, we'll look at 10 ways to reduce the size of a Word document: However, you can also use other methods to deal with large documents such as saving media and Word files in other formats and limiting the use of specific features. The most common strategy to reduce Word file size is to compress pictures. You can reduce the size of a Microsoft Word document in several ways. (Example: port~1 matches fort, post, or potr, and other instances where one correction leads to a match.Compress Microsoft Word File Size and Avoid Slowness, Corruption and Crashesīy Avantix Learning Team | Updated March 14, 2021Īpplies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 and 365 (Windows) To use fuzzy searching to account for misspellings, follow the term with ~ and a positive number for the number of corrections to be made.(Example: shortcut^10 group gives shortcut 10 times the weight as group.) Follow the term with ^ and a positive number that indicates the weight given that term. For multi-term searches, you can specify a priority for terms in your search.(Example: title:configuration finds the topic titled “Changing the software configuration.”) Type title: at the beginning of the search phrase to look only for topic titles.(Example: inst* finds installation and instructions.) The wildcard can be used anywhere in a search term. Use * as a wildcard for missing characters.(Example: user +shortcut –group finds shortcut and user shortcut, but not group or user group.) Type + in front of words that must be included in the search or - in front of words to exclude.To refine the search, you can use the following operators: The results appear in order of relevance, based on how many search terms occur per topic.
The search also uses fuzzy matching to account for partial words (such as install and installs). If you type more than one term, an OR is assumed, which returns topics where any of the terms are found. The search returns topics that contain terms you enter.